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About HMP

HMP is a fund whose goal is to enhance natural resource conservation and provision of community services and social well-being of coastal areas.

HMP has specific objectives structured into the following windows:

a)      Window 1 - Grants to coastal communities to undertaking projects that promote conservation and sustainable   use of  natural resource (NRM).

b)      Window 2 - Grants to coastal communities to undertake communities undertaking projects that promote actions             that enhance social-well being and community service (CS) .

HMP envisages developing a third window which aims at facilitating access to credit by Small and Medium Entrepreneurs (SMEs) from financial institutions.

The main target beneficiaries of the HMP are Common Interest Groups (CIGs) which in this context refers to Community Based Organizations (CBOs) such as women, youth, self-help and vulnerable groups operating in the coastal region. These groups must be registered with the relevant government departments.

Where necessary, NGOs may be engaged to provide technical support to CIGs for up-scaling best management practices in sub projects.

Funding levels

Funding to the CIGs will be provided in three categories  as follows:

Category 1: Large Size Grant

Applicants in this category are CIGs that have existed for 5 years or more

Eligibility criteria

  • Strong financial management capacity as evidenced by audited financial statements for 3 yrs.
  • Copies of annual bank statements for 3 consecutive years.
  • Evidence of having management grants of similar or higher amounts.
  • Clearly defined development plan/project proposal.
  • Clear roles and responsibilities of office bearers.
  • Evidence of work undertaken in NRM or CS.
  • Project objective geared towards NRM or CS.
  • Registered with relevant government department.

 

Category 2: Middle Size Grant

Applicants in this category are CIGs that have existed for 3-5 years

Eligibility criteria

  • Copies of annual bank statements for 2 consecutive years
  • Evidence of having management grants of similar or higher amounts
  • Clearly defined development plan/project proposal
  • Clear roles and responsibilities of office bearers
  • Evidence of work undertaken in NRM or CS
  • Project objective geared towards NRM or CS
  • Registered with relevant government department

 

Category 3: Small Size Grant

Applicants in this category are CIGs that have existed for 6 months to 3 years

Eligibility criteria

  • Copies of bank statements for the period in operation
  • Clear roles and responsibilities of office bearers
  • Clearly defined development plan/project proposal
  • Project objective geared towards NRM or CS
  • Registered with relevant government department

 

Allocation of funds

Principally, the total HMP funds will be broadly apportioned based on three parameters i.e. Population (45%); Land Area (8%);Poverty Rate(20%); Fiscal Discipline(2%) and Basic Equal Share (25%).

Therefore, allocation of funds to counties will be proportionate to these three parameters.

How to apply

To apply for HMP funding, the following is needed:

  • CIG certificate of registration;
  • Proof of eligibility in the category applied for;
  • A completed grant application proposal which can be obtained from the CLO offices.

The complete review and appraisal processes of the grant application will take approximately 6 weeks. However in the event that ESIA is required this may take up to 15 weeks.

All applicants will be informed of the decision made on their applications. Unsuccessful grant applications may be re-submitted for consideration after review and addressing the reasons for their rejection in the first instance.

Grant agreement and disbursement

Following approval of the project proposal by PVC, the CIGs will sign a sub project grant agreement with KMFRI. Funds will be disbursed in tranches of 40% upon signing of the agreement, 40 % after accounting for the first disbursement and last 20% after clearance by the CLO and CLM Manager.

Upon successful completion of the first cycle of financing, a CIG may apply for repeat funding in subsequent cycles.

Financial management and procurement guidelines

HMP has developed procurement and financial management guidelines for use by the CIGs in project implementation.

The CIGs will comply with the financial and procurement guidelines established by the KCDP. Non-compliance to these requirements will constitute a breach of contract and shall result in termination of contract and a reimbursement the HMP grant disbursed.

Monitoring and reporting

The CIGs will provide project progress reports to KCDP detailing achievements, community participation, expenditure, activities for the next quarter and challenges encountered. Monthly project evaluation visits will also be undertaken by KCDP on both programmatic and fiduciary audit.

Environmental and social management

Every project will be subjected to environmental and social screening, the results of which will be included in the application.The screening will be done by the communities, with the support of the KCDP, which may be subject to review by NEMA. Where necessary, KCDP funds may be used to undertake the ESIA.

Grievance and complaints

KCDP has established a mechanism for addressing grievances and complaints. These can be lodged through complaint boxes, ordinary mail, telephone and email.

HMP PROGRESS

HMP targets to support over 200 community projects by October, 2016 and to date a total of 127 community projects worth approximately  Kshs 160 million and implemented by approximately 6000 commuinty members have been supported. The distribution of these projects in the counties is as follows:

County

No. of

Approved

Projects

KCDP

Grant

(Kshs.Million)

Community

Contribution

(Kshs.Million)

Mombasa 25 26 4
Kilifi 23 29 4
Kwale 24 35 4
Lamu 15 20 3
Tana River 16 18 3
Taita Taveta 24 33 5
Total 127 161 23

From the experience gathered so far, Hmp has a great potential of turning around the lives and livelihood of the communities living within the kenya's coastal region.

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